红杏直播

All Countries
Shareholders Meeting Minutes

Shareholders Meeting Minutes Template for United Arab Emirates

Create a bespoke document in minutes, 聽or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Shareholders Meeting Minutes

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership聽of your information

Key Requirements PROMPT example:

Shareholders Meeting Minutes Template

I need a Shareholders Meeting Minutes Template for our private limited liability company's annual general meeting scheduled for March 15, 2025, which will cover standard agenda items including financial statement approval and dividend declaration.

Celebrated by
Collaborations with
Investors
Document background
The Shareholders Meeting Minutes Template is a crucial corporate governance document used to maintain official records of shareholder meetings in the United Arab Emirates. It is designed to comply with UAE Federal Law No. 32 of 2021 (Commercial Companies Law) and related regulations, ensuring proper documentation of corporate decisions and proceedings. This template should be used for all general assembly meetings, whether ordinary or extraordinary, and can be adapted for various types of companies operating in the UAE. It includes sections for recording attendance, verifying quorum, documenting discussions, and formalizing re红杏直播s. The document serves as legal evidence of corporate decisions and is often required by regulatory authorities, banks, and other stakeholders. For listed companies, additional sections ensure compliance with Securities and Commodities Authority (SCA) requirements.
Suggested Sections

1. Meeting Details: Date, time, location, and type of meeting (ordinary/extraordinary general assembly)

2. Company Information: Full legal name of company, registration number, and registered address

3. Attendance and Quorum: List of shareholders present (in person or by proxy), share capital represented, and confirmation of quorum requirements

4. Meeting Chair and Secretary: Names and positions of the meeting chairman and appointed secretary

5. Notice and Convening: Confirmation of proper notice period and method of meeting announcement

6. Agenda: Itemized list of matters to be discussed and voted upon

7. Discussions: Summary of key discussions for each agenda item

8. Voting Results: Detailed record of votes cast and re红杏直播s passed or rejected

9. Closing: Time of meeting conclusion and signature block for chairman and secretary

Optional Sections

1. Regulatory Representatives: Required when regulatory authority representatives are present (e.g., SCA for listed companies)

2. Special Business: Used when extraordinary items requiring special re红杏直播 are discussed

3. Shareholder Questions: Detailed record of Q&A session, if significant questions were raised

4. Dissenting Opinions: Record of any formal objections or dissenting votes, if any

5. Board Members Present: List of board members in attendance, if present at the general assembly

6. Virtual Attendance Details: Required for hybrid or virtual meetings, including technical platform and verification methods

Suggested Schedules

1. Attendance Register: Detailed list of all attendees with shareholding information and signatures

2. Proxy Forms: Copies of valid proxy forms submitted for the meeting

3. Meeting Notice: Copy of the original meeting notice and proof of distribution

4. Voting Records: Detailed breakdown of votes for each re红杏直播

5. Financial Statements: If financial statements were presented or approved during the meeting

6. Presentation Materials: Copies of any presentations or materials shown during the meeting

7. Technical Report: For virtual/hybrid meetings, report confirming proper functioning of electronic systems

Authors

Alex Denne

Head of Growth (Open Source Law) @ 红杏直播 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses




















Relevant Industries

Financial Services

Real Estate

Manufacturing

Technology

Healthcare

Retail

Energy

Construction

Professional Services

Transportation

Hospitality

Education

Media and Entertainment

Telecommunications

Relevant Teams

Legal

Corporate Governance

Compliance

Corporate Secretariat

Board Affairs

Regulatory Affairs

Corporate Affairs

Executive Office

Shareholder Relations

Administrative

Relevant Roles

Company Secretary

Legal Counsel

Corporate Governance Officer

Board Secretary

Compliance Manager

Chief Legal Officer

Managing Director

Board Chairman

CEO

CFO

Corporate Affairs Director

Regulatory Compliance Officer

General Counsel

Legal Manager

Corporate Secretary

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Deed Of Retirement From Partnership

A UAE-law governed deed that formally documents a partner's retirement from a partnership, including all necessary terms, conditions, and settlements.

find out more

Shareholders Re红杏直播

UAE-compliant template for documenting formal shareholder decisions in accordance with UAE Commercial Companies Law, suitable for both ordinary and extraordinary re红杏直播s.

find out more

Re红杏直播 Of Authority

A UAE-compliant corporate document that formally delegates specific powers and authorities to designated individuals within an organization.

find out more

Shareholders Meeting Minutes

UAE-compliant template for recording shareholders' meeting proceedings, decisions, and re红杏直播s in accordance with Federal Law No. 32 of 2021.

find out more

Shareholding Agreement

UAE-compliant shareholders agreement template establishing rights, obligations, and relationships between company shareholders under UAE Federal Law.

find out more

Directors Re红杏直播

find out more

Corporate Re红杏直播

find out more

Contract For Employee

UAE-compliant employment contract template outlining essential terms and conditions of employment relationship under Federal Decree-Law No. 33 of 2021.

find out more

Banking Re红杏直播

UAE-compliant banking re红杏直播 template establishing corporate banking relationships and operational authorities under UAE banking laws.

find out more

Business Agreement Form

UAE-compliant business agreement template for establishing commercial relationships between parties operating under UAE jurisdiction.

find out more

Partnership Contract

find out more

Business Operating Agreement

find out more

Corporate Re红杏直播

A formal document recording corporate decisions and authorizations under UAE law, used to document board or shareholder re红杏直播s.

find out more

Directors Re红杏直播

A formal document recording board decisions for UAE companies, compliant with UAE Federal Law No. 32 of 2021 and corporate governance regulations.

find out more

Business Operating Agreement

UAE-governed operating agreement template outlining business structure, management, and operational procedures for companies operating in the United Arab Emirates.

find out more

Partnership Contract

UAE-compliant partnership agreement template defining partner relationships, capital contributions, and operational framework under UAE Commercial Companies Law.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: /our-research
Oops! Something went wrong while submitting the form.

骋别苍颈别鈥檚 Security Promise

Genie is the safest place to draft. Here鈥檚 how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; 骋别苍颈别鈥檚 AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a 拢1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our for more details and real-time security updates.

Read our Privacy Policy.