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Bookkeeping Engagement Letter
"I need a Bookkeeping Engagement Letter for my small retail business in Brisbane, with monthly bookkeeping services starting January 2025, including basic accounts management and quarterly reporting, but excluding BAS services as we handle that separately."
1. Letterhead and Date: Professional letterhead including firm details, professional memberships, and date
2. Client Address Block: Full name and address of the client
3. Salutation: Professional greeting to the client
4. Purpose of Engagement: Clear statement of the purpose of the letter and acknowledgment of the engagement request
5. Scope of Services: Detailed outline of the bookkeeping services to be provided, including specific tasks and responsibilities
6. Client Responsibilities: Clear outline of what the client needs to provide and their obligations
7. Professional Fees: Fee structure, payment terms, and billing frequency
8. Timing and Deadlines: Expected timeframes for service delivery and important deadlines
9. Confidentiality and Privacy: Commitment to maintaining confidentiality and compliance with Privacy Act requirements
10. Professional Standards: Statement of compliance with relevant professional standards and regulations
11. Limitation of Liability: Clear statement of any limitations of liability and professional indemnity insurance
12. Termination Provisions: Conditions and process for terminating the engagement
13. Acceptance: Space for client acknowledgment and acceptance of the terms
14. Signature Block: Space for signatures, including firm representative details
1. BAS Agent Services: Include when offering BAS-related services, outlining specific obligations under the Tax Agent Services Act
2. Cloud Accounting Software: Include when specific accounting software will be used, detailing access arrangements and responsibilities
3. Third-Party Arrangements: Include when working with other professionals (e.g., accountants, tax agents) to define relationship parameters
4. Travel and Additional Expenses: Include when on-site services are offered or travel may be required
5. Staff Assignment: Include when multiple staff members will be handling the client's work
6. Data Handling and Storage: Include detailed information about data security measures when handling sensitive financial information
7. Training and Support: Include when offering additional training or support services to clients
1. Schedule A - Service Package Details: Detailed breakdown of different service packages offered and what's included in each
2. Schedule B - Fee Schedule: Comprehensive fee structure including hourly rates, package prices, and additional service costs
3. Schedule C - Processing Timeline: Detailed timeline for regular bookkeeping tasks and reporting deadlines
4. Appendix 1 - Document Checklist: List of required documents and information the client needs to provide
5. Appendix 2 - Software Requirements: Technical requirements and software specifications if relevant
6. Appendix 3 - Privacy Policy: Detailed privacy policy and data handling procedures
Authors
Professional Services
Accounting and Finance
Small Business
Retail
Manufacturing
Healthcare
Technology
Construction
Hospitality
Non-Profit
Real Estate
Agriculture
Education
Professional Services
Creative Industries
Finance
Accounting
Operations
Administration
Compliance
Legal
Management
Executive
Accounts Payable
Accounts Receivable
Payroll
Bookkeeper
BAS Agent
Financial Controller
Accounts Manager
Chief Financial Officer
Business Owner
Company Director
Office Manager
Finance Manager
Small Business Owner
Accounting Manager
Practice Manager
Compliance Officer
Financial Administrator
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