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A Resignation Letter is your formal written notice to your employer that you're ending your employment contract. In Belgium, this document starts the legal notice period and helps protect both parties' rights under Belgian labor law. It should clearly state your intention to leave, your last working day, and follow any requirements in your employment agreement.

Belgian workers typically need to give notice periods ranging from 1 to 13 weeks, depending on their length of service. Your letter creates a paper trail, helps ensure a smooth handover, and maintains professional relationships. While email notices are becoming common, sending a signed physical letter remains the safest legal approach.

Use a Resignation Letter when you've made the firm decision to leave your job in Belgium. The most crucial timing is right after accepting a new position elsewhere—this lets you start the legal notice period immediately and sets clear expectations with your current employer. Belgian law requires written notice, making this letter essential for a proper departure.

Submit your Resignation Letter before announcing your departure to colleagues. This professional approach gives your manager time to plan the transition and helps maintain workplace relationships. Time it carefully if you're in a fixed-term contract or during a trial period, as different notice rules apply under Belgian employment law.

• Quitting Letter: Basic format for immediate resignations, focusing on essential legal requirements and minimal detail
• 2 Week Notice Letter: Standard format for shorter notice periods, common in Belgian trial periods or early-career positions
• 1 Month Notice Letter: More detailed version for longer notice periods, typically used by experienced professionals
• Retirement Letter To Employer: Specialized format addressing pension rights and end-of-career specifics
• Company Relieving Letter: Formal acknowledgment from employer confirming employment end and fulfillment of notice period

• Employees: Draft and submit the Resignation Letter, ensuring it meets Belgian legal requirements and company policies
• HR Managers: Process the resignation, calculate notice periods, and manage administrative procedures under Belgian labor law
• Direct Supervisors: Receive and acknowledge the letter, plan work transitions, and coordinate handover activities
• Legal Department: Review complex cases, especially for senior positions or when special contract terms apply
• Social Secretariat: Handle payroll adjustments, final settlements, and required social security notifications
• Union Representatives: May assist employees in understanding their rights and notice period obligations

• Contract Review: Check your employment agreement for specific notice period requirements and any special termination clauses
• Key Dates: Calculate your final working day based on Belgian notice period rules and your years of service
• Personal Details: Gather your employee ID, department name, and current position title
• Manager Information: Confirm your direct supervisor's name and official title for proper addressing
• Documentation: Prepare any relevant handover notes or project status updates to reference
• Format Check: Use our platform to generate a legally compliant Belgian Resignation Letter that includes all required elements
• Delivery Method: Plan to send via registered mail or hand-deliver with a receipt acknowledgment

• Personal Information: Full legal name, employee ID, current position, and department as registered with social security
• Clear Intent: Explicit statement of resignation from employment position under Belgian law
• Notice Period: Specific last working day calculated according to legal notice requirements
• Formal Address: Company's registered name and address, plus supervisor's name and title
• Date Elements: Current date and date of letter submission clearly stated
• Handover Statement: Brief mention of willingness to ensure smooth transition of duties
• Signature Block: Physical signature, printed name, and current contact details
• Delivery Method: Statement of how the letter will be delivered (registered mail or hand delivery)

A Resignation Letter differs significantly from an Employment Reference Letter in both purpose and timing. While both documents relate to employment transitions, they serve distinct functions under Belgian labor law.

• Legal Intent: Resignation Letters formally terminate employment and trigger notice periods, while reference letters document work history and performance for future employers
• Timing of Use: Submit a Resignation Letter at the start of your departure process; request a reference letter near or after your last working day
• Author and Responsibility: Employees write Resignation Letters; employers create reference letters
• Legal Requirements: Resignation Letters must follow strict Belgian notice period rules; reference letters are optional but regulated for accuracy
• Content Focus: Resignation Letters state departure intentions and dates; reference letters detail job performance and responsibilities