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The Collection Letter For Unpaid Invoice is a crucial business document used when previous attempts to collect payment have been unsuccessful. It serves as a formal demand for payment and often represents an escalation in the collection process, potentially preceding legal action. This document must comply with Canadian federal and provincial regulations, including the Collection and Debt Settlement Services Act, PIPEDA, and relevant provincial consumer protection laws. The letter typically follows internal collection processes and is used when an invoice remains unpaid beyond its due date, usually after initial reminders have been sent. It contains specific information about the debt, including original invoice details, current amount owing (including any interest or late fees), payment deadline, and potential consequences of non-payment. The document must balance firmness with professionalism while ensuring compliance with Canadian debt collection practices and privacy laws.

1. Sender Details: Full legal name, address, and contact information of the creditor company

2. Date: Current date of the letter

3. Recipient Details: Full name and address of the debtor

4. Reference Information: Invoice numbers, account numbers, and any other relevant reference numbers

5. Outstanding Amount: Clear statement of the total amount due, including any interest or late fees

6. Payment History: Brief summary of the original invoice date and any previous payments made

7. Payment Demand: Clear statement demanding payment and specifying the payment deadline

8. Payment Instructions: Detailed information about accepted payment methods and where to send payment

9. Consequences: Statement of potential actions if payment is not received by the deadline