The Move Out Letter (Auszugsbestätigung) is a critical document in German property law, used when a tenant vacates a residential or commercial property. It serves multiple purposes: documenting the property's condition, recording final utility readings, confirming key returns, and establishing a basis for security deposit settlement. This document is particularly important in the German legal context, where detailed documentation of property conditions and formal confirmation of tenancy termination are essential for both landlords and tenants. The letter helps prevent future disputes and provides necessary evidence for any subsequent legal proceedings. It should be prepared in accordance with German Civil Code (BGB) requirements, particularly sections relating to property return obligations and security deposit settlements.
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1. Header Information: Date, address details of both parties, and property address
2. Confirmation of Move-Out: Clear statement of the move-out date and confirmation that keys have been returned
3. Property Condition Statement: Description of the property's condition at the time of move-out
4. Meter Readings: Final readings for electricity, water, gas, and heating meters
5. Forwarding Address: New address of the tenant for future correspondence
1. Deposit Return Details: Include when immediate confirmation of deposit return amount and timeline is needed
2. Outstanding Payments: Include when there are pending utility bills or other charges to be settled
3. Renovation Requirements: Include when specific renovation or repair works are agreed upon
4. Damage Documentation: Include when there are specific damages to be noted beyond normal wear and tear
5. Claims Waiver: Include when both parties agree to waive any future claims regarding the property condition
1. Property Inspection Protocol: Detailed room-by-room inspection results with photos
2. Meter Reading Documentation: Photos or copies of final meter readings
3. Key Return Protocol: List of all returned keys and access devices
4. Damage Documentation Photos: If applicable, photos of any damage noted during final inspection
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