This Data Privacy Notice is essential for any organization operating in Denmark that processes personal data. It fulfills the transparency requirements under Articles 13 and 14 of the GDPR and complies with the Danish Data Protection Act (Databeskyttelsesloven). The document should be implemented when an organization begins processing personal data and must be regularly reviewed and updated. It contains mandatory information about data processing activities, including the purposes and legal bases for processing, data subject rights, and international transfers. The notice must be written in clear, plain language and be easily accessible to data subjects. Danish organizations must ensure this document reflects both EU-wide GDPR requirements and specific Danish data protection authority (Datatilsynet) guidelines.
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Key Requirements PROMPT example:
Data Privacy Notice
I need a Data Privacy Notice for my Danish e-commerce startup launching in March 2025, which will process customer payment data and use marketing cookies, with particular emphasis on cross-border data transfers as we'll be using AWS servers in Ireland.
1. Introduction: Identifies the data controller and provides basic information about the purpose of the privacy notice
2. Contact Details: Contact information for the data controller and Data Protection Officer (if applicable)
3. Types of Personal Data We Collect: Comprehensive list of personal data categories collected and processed
4. How We Collect Your Personal Data: Sources of personal data collection (direct from individual, third parties, public sources, etc.)
5. Purposes and Legal Bases for Processing: Detailed explanation of why personal data is processed and the legal grounds for each processing activity
6. Data Sharing and Recipients: Information about third parties who receive or have access to the personal data
7. International Transfers: Details of any transfers outside the EU/EEA and safeguards in place
8. Data Retention: How long personal data is kept and criteria used to determine retention periods
9. Your Rights: Explanation of data subject rights under GDPR and how to exercise them
10. Data Security: Overview of security measures protecting personal data
11. Changes to This Privacy Notice: Information about how changes will be communicated and handled
1. Cookies and Tracking Technologies: Required if the organization uses cookies or similar tracking technologies on websites or apps
2. Automated Decision Making: Required if the organization performs automated decision-making or profiling
3. Children's Privacy: Required if services are offered to or may collect data from children
4. Direct Marketing: Required if personal data is used for direct marketing purposes
5. Employment Data Processing: Required if the notice covers employee data processing
6. CCTV and Physical Security: Required if surveillance systems are in use
7. Special Categories of Personal Data: Required if processing sensitive personal data under Article 9 GDPR
1. Cookie List: Detailed list of cookies used, their purposes, and duration
2. Data Processing Activities Register: Detailed overview of specific processing activities, purposes, and legal bases
3. List of Data Recipients: Comprehensive list of third-party data processors and recipients
4. Technical and Organizational Measures: Detailed description of security measures implemented
5. Data Retention Schedule: Specific retention periods for different categories of personal data
Authors
Relevant legal definitions
Clauses
Relevant Industries
Technology
Healthcare
Financial Services
Retail
Education
Manufacturing
Professional Services
Public Sector
Telecommunications
E-commerce
Marketing
Transportation
Real Estate
Hospitality
Non-profit Organizations
Energy
Media and Entertainment
Relevant Teams
Legal
Compliance
Data Protection
Information Security
Human Resources
Information Technology
Marketing
Operations
Risk Management
Customer Service
Corporate Governance
Relevant Roles
Data Protection Officer
Privacy Manager
Legal Counsel
Compliance Officer
Information Security Manager
Risk Manager
HR Director
IT Manager
Marketing Manager
Operations Manager
Chief Privacy Officer
Chief Legal Officer
Chief Information Security Officer
Chief Compliance Officer
General Counsel
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