Job Reference Letter For Employee Leaving

Job Reference Letter For Employee Leaving Template for Denmark

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Document background

The Job Reference Letter For Employee Leaving is a crucial document in Danish employment practice, typically issued when an employee concludes their employment with an organization. This document is governed by Danish employment law, including the Danish Act on Employers' Obligation to Inform Employees and data protection regulations under GDPR. It serves multiple purposes: providing official confirmation of employment history, detailing job responsibilities and achievements, and potentially supporting future job applications. The content must be truthful and objective, following Danish business practices, while typically maintaining a positive or neutral tone. The letter is particularly important in the Danish job market, where formal documentation of employment history is highly valued and often expected by future employers.

Suggested Sections

1. Letter Header: Company letterhead including full legal company name, address, and contact details

2. Date and Reference: Current date and any reference numbers or employee IDs

3. Employee Information: Full name and title of the employee

4. Employment Period: Precise dates of employment from start to end

5. Position and Role: Official job title(s) and main areas of responsibility

6. Basic Job Description: Brief overview of key tasks and responsibilities handled by the employee

7. Confirmation of Employment: Standard statement confirming the employment relationship

8. Signature Block: Name, position, and signature of the authorized person writing the reference, plus company stamp if applicable

Optional Sections

1. Performance Assessment: Brief evaluation of the employee's performance, used when specifically requested and when the departure is amicable

2. Skills and Competencies: Detailed list of specific skills and competencies demonstrated during employment, included when relevant for the employee's future job search

3. Project Involvement: Description of significant projects or achievements, added for senior positions or when specifically relevant

4. Personal Qualities: Commentary on personal characteristics and work style, included when positive and relevant

5. Reason for Departure: Brief statement about why the employment ended, only included when mutually agreed and positive

6. Recommendation Statement: Explicit recommendation for future employment, included only when the employer is comfortable providing one

Suggested Schedules

1. Certificate of Employment: Basic employment certificate (arbejdsgiverbevis) confirming dates and position

2. Training Certificates: Copies of relevant training or certification documents obtained during employment, if applicable

3. Performance Reviews: Summary of formal performance evaluations, if mutually agreed to include

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