A Website Privacy Notice is a legally required document for any organization operating a website that collects personal data from users in Denmark. This document is mandated by the General Data Protection Regulation (GDPR), the Danish Data Protection Act, and the Danish Cookie Order. It must be easily accessible on the website and written in clear, plain language. The notice needs to be comprehensive enough to cover all data processing activities while remaining understandable to the average user. It should be regularly reviewed and updated to reflect any changes in data processing activities, organizational practices, or legal requirements. The document serves multiple purposes: ensuring legal compliance, building trust with users, and providing transparency about data processing practices. It becomes particularly critical when the website collects sensitive data, uses cookies for tracking, or shares data with third parties.
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Key Requirements PROMPT example:
Website Privacy Notice
I need a Website Privacy Notice for my Danish e-commerce platform launching in March 2025, which will collect customer data, process payments, use marketing cookies, and transfer data to third-party logistics providers in both EU and non-EU countries.
1. Introduction: Overview of the privacy notice and its purpose
2. Data Controller Information: Identity and contact details of the data controller and, where applicable, the Data Protection Officer
3. Types of Personal Data We Collect: Comprehensive list of personal data categories collected through the website
4. How We Collect Your Personal Data: Description of data collection methods including direct collection and automatic collection
5. Legal Basis for Processing: Explanation of the legal grounds under GDPR for processing personal data
6. Purposes of Processing: Detailed description of how and why personal data is used
7. Data Sharing and Recipients: Information about third parties who receive or have access to personal data
8. Data Retention: Period for which personal data will be stored or criteria for determining that period
9. Data Subject Rights: Explanation of individual rights under GDPR and how to exercise them
10. Data Security: Measures taken to protect personal data
11. International Data Transfers: Information about any transfers outside the EU/EEA and safeguards in place
12. Cookies and Tracking Technologies: Information about website cookies and similar technologies as required by Danish Cookie Order
13. Changes to This Privacy Notice: Process for updating the privacy notice and notifying users of changes
14. Complaints: How to file complaints and contact details for Danish Data Protection Authority
1. Automated Decision Making: Required if the website uses automated decision making or profiling
2. Children's Privacy: Required if the website specifically collects data from children or is likely to be accessed by children
3. Social Media Integration: Required if the website includes social media plugins or features
4. Online Shopping: Required if the website includes e-commerce functionality
5. Marketing Communications: Required if personal data is used for marketing purposes
6. Job Applicant Privacy: Required if the website includes recruitment functionality
7. Special Categories of Data: Required if sensitive personal data is collected or processed
1. Cookie List: Detailed list of all cookies used on the website, their purposes, and duration
2. Third Party Processors: List of data processors and their roles in processing personal data
3. Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data
4. Specific Processing Activities: Detailed information about particular processing activities that require more extensive explanation
Authors
Relevant legal definitions
Clauses
Relevant Industries
Technology
E-commerce
Healthcare
Financial Services
Education
Manufacturing
Professional Services
Retail
Media and Entertainment
Non-profit
Public Sector
Transportation
Real Estate
Tourism and Hospitality
Construction
Energy
Agriculture
Telecommunications
Relevant Teams
Legal
Compliance
Information Technology
Information Security
Marketing
Digital Operations
Risk Management
Data Protection
Website Operations
Corporate Communications
Customer Service
Relevant Roles
Data Protection Officer
Privacy Officer
Legal Counsel
Compliance Manager
IT Security Manager
Website Administrator
Marketing Manager
Chief Privacy Officer
Chief Legal Officer
Chief Technology Officer
Information Security Officer
Risk Manager
Digital Compliance Specialist
Website Operations Manager
Chief Information Officer
General Counsel
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