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Clearance Release Form Template for England and Wales

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Key Requirements PROMPT example:

Clearance Release Form

"I need a Clearance Release Form for my photography business to obtain permission from models to use their images in a nationwide advertising campaign launching in March 2025, including rights for both print and digital media."

Document background
The Clearance Release Form is essential in situations where permission is required to use, publish, or distribute protected content. This document, governed by the laws of England and Wales, provides legal protection for both the rights holder and the party seeking usage rights. It typically includes specific details about the content being cleared, the scope of permitted use, duration, and any restrictions or conditions. The form is particularly important in media, entertainment, and advertising industries where the use of third-party content is common. A properly executed Clearance Release Form helps prevent future disputes and ensures compliance with intellectual property laws and privacy regulations.
Suggested Sections

1. 1. Identification of Parties: Details of the releasing party and the party receiving the release, including full legal names and contact information

2. 2. Subject Matter: Clear description of what is being cleared/released (e.g., images, content, rights)

3. 3. Scope of Release: Specific rights being granted and their extent, including permitted uses and modifications

4. 4. Duration: Time period for which the release is valid, whether perpetual or time-limited

5. 5. Consideration: What is being given in exchange for the release, including any payment or other consideration

Optional Sections

1. Territory: Geographic scope of the release, used when rights are territory-specific or need to be limited to certain jurisdictions

2. Moral Rights Waiver: Waiver of moral rights, included when dealing with creative works or artistic content

3. Confidentiality: Added when sensitive information is involved or when the release terms need to remain private

4. Warranties: Additional guarantees from either party, included in complex releases or when specific assurances are required

Suggested Schedules

1. Schedule 1 - Description of Materials: Detailed list or description of content being cleared, including any relevant identifiers or references

2. Schedule 2 - Usage Terms: Specific terms and conditions for use of released materials, including any restrictions or requirements

3. Schedule 3 - Proof of Identity: Copies of identification documents where required for verification purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºìÐÓÖ±²¥ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















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Relevant Industries
Relevant Teams
Relevant Roles
Industries

UK GDPR and Data Protection Act 2018: Core data protection legislation governing how personal data must be processed, stored, and protected in the UK, including principles of lawful processing and individual rights

Privacy and Electronic Communications Regulations: Specific rules governing privacy in electronic communications, relevant for digital content and electronic distribution of releases

Copyright, Designs and Patents Act 1988: Primary legislation governing intellectual property rights in the UK, crucial for content ownership and licensing provisions in release forms

Trade Marks Act 1994: Legislation protecting registered marks and branding, relevant when clearance involves use of protected marks or brand elements

Common Law Rights - Passing Off: Unregistered rights protecting against misrepresentation of goods/services, relevant for protecting unregistered brands and representations

Unfair Contract Terms Act 1977: Controls unfair terms in contracts, particularly important for limitation of liability clauses in release forms

Consumer Rights Act 2015: Protects consumer rights and regulates business-to-consumer contracts, relevant if the release involves consumers

Human Rights Act 1998: Incorporates European Convention rights into UK law, particularly Article 8 right to privacy, relevant for personal information and image rights

Employment Rights Act 1996: Key employment legislation that may be relevant if the release form involves employees or workplace content

Equality Act 2010: Protects against discrimination and promotes equality, relevant for ensuring release forms don't discriminate unfairly

Broadcasting Act 1990: Regulates broadcasting content and licensing, relevant for release forms involving broadcast material

Communications Act 2003: Updates broadcasting and telecommunications regulation, including content standards and communications

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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