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Company Release Letter Template for England and Wales

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Key Requirements PROMPT example:

Company Release Letter

"I need a Company Release Letter to discharge our former software development contractor from all obligations relating to their work on Project Alpha, which concluded in March 2025, ensuring all intellectual property rights are properly addressed."

Document background
A Company Release Letter is commonly used when a business relationship is being terminated or restructured, or when settling disputes. This document, governed by English and Welsh law, provides legal certainty by clearly defining what claims or obligations are being released and under what conditions. It typically includes details of the parties involved, the specific claims being released, any consideration provided, and may contain confidentiality provisions. The letter serves as evidence of the company's formal waiver of rights and can be crucial in preventing future disputes.
Suggested Sections

1. Letter Header: Company details, date, and addressee information

2. Subject Line: Clear identification of the release matter

3. Release Statement: Explicit statement of what is being released, including reference to relevant legislation and scope of release

4. Consideration: Statement of consideration being provided for the release

5. Execution Block: Signature blocks for all parties with appropriate execution formalities

Optional Sections

1. Confidentiality Statement: Used when release involves confidential information or trade secrets

2. Non-disparagement Clause: Used in sensitive releases or employment-related matters to prevent negative statements

3. Return of Property: When company property needs to be returned as part of the release

4. Data Protection Compliance: When personal data processing is involved, ensuring GDPR compliance

5. Future Claims Waiver: Specific waiver of future claims, subject to legal limitations

Suggested Schedules

1. Schedule of Released Claims: Detailed list of specific claims being released, including dates and reference numbers where applicable

2. Schedule of Released Parties: Comprehensive list of all parties covered by the release, including affiliated entities if relevant

3. Schedule of Company Property: Itemized list of company property to be returned, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºìÐÓÖ±²¥ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions












Clauses















Relevant Industries
Relevant Teams
Relevant Roles
Industries

Companies Act 2006: Primary legislation governing company operations in the UK, particularly relevant for directors' duties, corporate authority, and document execution requirements

Law of Property (Miscellaneous Provisions) Act 1989: Fundamental contract law legislation dealing with formalities of contracts, particularly relevant for property-related aspects and formal requirements of deeds

Employment Rights Act 1996: Critical legislation for any employment-related releases, covering statutory rights that cannot be waived and employment protection provisions

Limitation Act 1980: Establishes time limits for bringing claims and affects the effectiveness of releases for future claims

Data Protection Act 2018: UK's implementation of data protection requirements, including UK GDPR provisions, relevant when personal data is involved in the release

Financial Services and Markets Act 2000: Regulatory framework for financial services and markets, relevant if the release involves regulated financial activities

Third Parties (Rights Against Insurers) Act 2010: Legislation governing rights against insurers, particularly relevant if the release involves insurance-related matters

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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