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1. Parties: Details of the venue owner/operator and the event organizer
2. Background: Context of the agreement and brief description of the venue and intended use
3. Definitions: Key terms used throughout the agreement including 'Venue', 'Event', 'Rental Period', etc.
4. Venue Details and Access: Specific details about the space being rented, including access times and arrangements
5. Rental Period: Specific dates and times for the rental, including setup and breakdown periods
6. Payment Terms: Rental fees, payment schedule, and deposit requirements
7. Cancellation Policy: Terms for cancellation by either party and associated penalties
8. Insurance and Liability: Insurance requirements and allocation of liability between parties
9. Health and Safety: Safety requirements and obligations of both parties
1. Catering and Refreshments: Terms regarding food and beverage service, applicable when food/beverage services are part of the rental
2. Technical Equipment: Terms regarding use of venue's technical equipment, applicable when venue provides AV or technical equipment
3. Security Arrangements: Requirements for security personnel and arrangements, applicable for large events or when required by venue policy
4. Alcohol License: Terms regarding alcohol service and licensing requirements, applicable when alcohol will be served at the event
5. Entertainment License: Terms regarding music and entertainment permissions, applicable when live music or entertainment is planned
1. Schedule 1 - Venue Plan: Floor plan and layout of the venue
2. Schedule 2 - Fee Schedule: Detailed breakdown of all fees and charges
3. Schedule 3 - Technical Specification: Details of available technical equipment and facilities
4. Schedule 4 - House Rules: Venue-specific rules and regulations
5. Schedule 5 - Insurance Requirements: Detailed insurance requirements and minimum coverage
6. Appendix A - Emergency Procedures: Emergency protocols and evacuation procedures
7. Appendix B - Cleaning Checklist: Required cleaning and restoration requirements post-event
Find the exact document you need
Event Space Rental Agreement
A legal document from England & Wales granting power of attorney for financial and property affairs.
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