红杏直播

Asset Confirmation Letter Template for Hong Kong

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Key Requirements PROMPT example:

Asset Confirmation Letter

I need an Asset Confirmation Letter for our Hong Kong subsidiary's real estate holdings (three commercial properties) to be submitted to HSBC Bank for a loan application by March 2025; the letter should include current market valuations and confirm there are no existing encumbrances.

Document background
An Asset Confirmation Letter is a crucial document in Hong Kong's financial and business landscape, used to formally verify and confirm the existence, ownership, and status of specific assets. This document is typically required during financial transactions, audit processes, loan applications, or due diligence exercises. The letter provides essential information about assets, including their description, value, ownership details, and any encumbrances, while complying with Hong Kong's legal and regulatory requirements. It serves as a legally binding confirmation that can be relied upon by financial institutions, auditors, and other stakeholders. The Asset Confirmation Letter must be issued by an authorized representative of the asset owner and often requires supporting documentation to substantiate the confirmations made.
Suggested Sections

1. Letter Header: Including date, reference number, and addressee details

2. Purpose Statement: Clear statement of the purpose of the confirmation letter

3. Asset Owner Details: Complete information about the asset owner, including registration/identification numbers

4. Asset Description: Detailed description of the assets being confirmed

5. Confirmation Statement: Express confirmation of ownership, existence, and status of the assets

6. Value Statement: Current value of the assets (if applicable)

7. Authorization Statement: Confirmation of the writer's authority to issue the letter

8. Signature Block: Including name, title, and company details of the authorized signatory

Optional Sections

1. Encumbrance Statement: Statement regarding any existing liens, charges, or encumbrances on the assets - include when assets may have associated obligations

2. Custody Information: Details about where and how the assets are held - relevant for physical or financial assets held by third parties

3. Verification Method: Description of how the assets were verified - include when specifically requested or for high-value assets

4. Disclaimer: Any necessary disclaimers or limitations - include based on company policy or legal requirements

5. Validity Period: Specific statement about how long the confirmation remains valid - include when the confirmation is time-sensitive

Suggested Schedules

1. Asset Schedule: Detailed listing of all assets being confirmed, including identification numbers, descriptions, and values

2. Supporting Documents: Copies of relevant ownership certificates, registration documents, or other proof of ownership

3. Asset Valuation Report: If applicable, detailed valuation information from qualified valuers

4. Authorization Documents: Copies of documents proving the signatory's authority to issue the confirmation

Authors

Alex Denne

Head of Growth (Open Source Law) @ 红杏直播 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses















Relevant Industries

Banking & Financial Services

Real Estate

Investment Management

Asset Management

Insurance

Private Equity

Corporate Finance

Wealth Management

Commercial Banking

Investment Banking

Relevant Teams

Legal

Finance

Treasury

Compliance

Risk Management

Asset Management

Corporate Secretarial

Audit

Investment

Portfolio Management

Relevant Roles

Chief Financial Officer

Financial Controller

Asset Manager

Treasury Manager

Compliance Officer

Legal Counsel

Company Secretary

Audit Manager

Risk Manager

Portfolio Manager

Account Director

Investment Manager

Finance Director

Corporate Treasurer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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