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An Event Agreement spells out the rights and responsibilities between event organizers and their clients in Indonesia. It covers essential details like venue arrangements, payment terms, cancellation policies, and service specifications for conferences, weddings, concerts, or corporate gatherings.

Under Indonesian Contract Law (KUHPerdata), these agreements protect both parties by clearly stating deliverables, insurance requirements, and liability terms. Event organizers commonly include force majeure clauses to address unexpected situations, while also ensuring compliance with local permits and venue regulations. The agreement becomes legally binding once both parties sign it.

Use an Event Agreement anytime you're organizing or hosting significant events in Indonesia - from corporate conferences and product launches to weddings and music festivals. This document becomes essential when coordinating with venues, vendors, performers, or clients to establish clear expectations and protect everyone's interests.

The agreement proves particularly valuable when dealing with substantial deposits, multiple service providers, or complex logistics. Indonesian law requires written contracts for events exceeding certain budget thresholds or involving public gatherings. Having this agreement in place helps prevent disputes, ensures regulatory compliance, and provides a clear framework for resolving any issues that arise.

• Corporate Events: These agreements focus on business conferences, product launches, and trade shows, requiring detailed vendor coordination and corporate liability coverage
• Social Events: Used for weddings, birthdays, and private celebrations, emphasizing venue requirements, catering arrangements, and personal liability protection
• Entertainment Events: Covers concerts, festivals, and performances, with specific clauses for artist requirements, ticket sales, and crowd management
• Educational Events: Tailored for seminars, workshops, and training sessions, including intellectual property provisions and participant agreements
• Government/Public Events: Incorporates special permits, security requirements, and compliance with Indonesian public gathering regulations

• Event Organizers: Professional companies or individuals who coordinate and manage events, responsible for drafting the initial agreement and ensuring service delivery
• Venue Owners: Property managers or facilities that host events, requiring specific terms for space usage and facility protection
• Clients/Hosts: Individuals, companies, or organizations commissioning the event and signing as the primary contracting party
• Service Providers: Vendors, caterers, entertainers, and technical support teams who become bound by specific service provisions
• Legal Advisors: Lawyers who review and refine Event Agreements to ensure compliance with Indonesian regulations and protect all parties' interests

• Basic Details: Compile event date, time, venue specifications, expected attendance, and complete contact information for all parties
• Service Scope: List all required services, equipment, personnel, and specific deliverables with clear timelines
• Budget Planning: Document payment terms, deposit requirements, cancellation policies, and any additional fees or charges
• Compliance Check: Verify necessary permits, licenses, and insurance requirements under Indonesian event regulations
• Risk Management: Outline liability provisions, force majeure clauses, and dispute re����ֱ�� procedures specific to your event type
• Documentation: Gather venue layouts, technical requirements, and any supporting attachments for comprehensive coverage

• Party Details: Full legal names, addresses, and authorized representatives of event organizer and client
• Event Specifics: Detailed description of event type, date, time, venue, and scope of services
• Financial Terms: Complete breakdown of costs, payment schedule, and cancellation policies
• Service Obligations: Clear listing of deliverables, responsibilities, and quality standards
• Risk Allocation: Liability limitations, insurance requirements, and indemnification clauses
• Force Majeure: Provisions for unforeseen circumstances as per Indonesian Civil Code
• Dispute Re����ֱ��: Choice of law, jurisdiction, and mediation procedures under Indonesian regulations
• Termination Rights: Conditions and procedures for contract termination by either party

An Event Agreement differs significantly from an Agency Agreement, though both involve service arrangements. While Event Agreements focus on specific, time-bound occasions, Agency Agreements establish ongoing representation relationships.

• Scope and Duration: Event Agreements cover specific events with clear start and end dates, while Agency Agreements establish longer-term business relationships
• Service Delivery: Event Agreements detail specific deliverables for a single event, whereas Agency Agreements outline broader service parameters and recurring obligations
• Payment Structure: Event Agreements typically involve milestone payments and deposits, while Agency Agreements often include regular commissions or retainer fees
• Liability Coverage: Event Agreements focus on event-specific risks and insurance, while Agency Agreements address broader business representation risks
• Regulatory Requirements: Event Agreements must comply with Indonesian public gathering laws, while Agency Agreements focus on business representation regulations