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Letter Of Intent For Not Renewing Contract

Letter Of Intent For Not Renewing Contract Template for Malaysia

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Key Requirements PROMPT example:

Letter Of Intent For Not Renewing Contract

"I need a Letter of Intent for Not Renewing Contract to inform our IT service provider that we won't be extending their managed services agreement which expires on March 31, 2025, ensuring compliance with Malaysian law and including provisions for the handover of our data and systems."

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Document background
The Letter of Intent for Not Renewing Contract is a crucial business document used in Malaysian business practice when one party wishes to formally communicate their intention not to continue a contractual relationship beyond its current term. This document is essential in situations where contracts have automatic renewal clauses or where professional courtesy and business practice require advance notice of non-renewal intentions. It must comply with Malaysian legal requirements, particularly the Contracts Act 1950 and any industry-specific regulations. The document should be issued within the notice period specified in the original contract, typically ranging from 30 to 90 days before the contract's expiration. It serves multiple purposes: providing legal notice, maintaining professional relationships, initiating transition planning, and creating a clear record of the communication.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal addressee details

2. Subject Line: Clear indication that this is a Notice of Intent Not to Renew Contract

3. Opening Salutation: Professional greeting to the appropriate contact person

4. Contract Reference: Specific details of the existing contract including date, parties, and contract reference number

5. Notice of Non-Renewal: Clear and unambiguous statement of intention not to renew the contract

6. Notice Period Confirmation: Confirmation that this notice complies with the required notice period under the contract

7. Current Contract End Date: Explicit statement of when the current contract will expire

8. Closing Statement: Professional closing including any appreciation for past business relationship

9. Signature Block: Full signature details including name, position, and company details

Optional Sections

1. Transition Arrangements: Include when there needs to be a handover process or specific arrangements for the end of the contract period

2. Outstanding Obligations: Include when there are specific obligations or payments that need to be addressed before contract end

3. Future Cooperation: Include when parties wish to maintain the possibility of future business relationships

4. Confidentiality Reminder: Include when there are specific confidentiality obligations that continue past the contract end

5. Return of Property: Include when there are physical or intellectual property items that need to be returned

Suggested Schedules

1. Existing Contract Details: Copy or summary of the relevant contract details including original execution date and key terms

2. Transition Plan: If required, detailed timeline and responsibilities for transition activities

3. Outstanding Items List: If applicable, list of any pending deliverables, payments, or obligations to be completed before contract end

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºìÐÓÖ±²¥ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions














Clauses















Relevant Industries

Information Technology

Professional Services

Manufacturing

Retail

Construction

Healthcare

Financial Services

Telecommunications

Education

Logistics

Real Estate

Energy

Mining

Agriculture

Hospitality

Relevant Teams

Legal

Procurement

Contract Administration

Operations

Business Development

Account Management

Commercial

Supply Chain

Administrative

Corporate Secretariat

Vendor Management

Risk Management

Relevant Roles

Chief Executive Officer

Managing Director

Contract Manager

Procurement Manager

Legal Counsel

Business Development Manager

Operations Director

Project Manager

Account Manager

Vendor Relations Manager

Commercial Director

Supply Chain Manager

Administrative Manager

Company Secretary

Relationship Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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