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1. Declarations of Interest: Used when directors need to declare any interests in matters being discussed

2. Committee Reports: Include when committees present reports to the board

3. Financial Review: When financial matters are discussed, including review of accounts or financial statements

4. Special Business: For any extraordinary items requiring special reºìÐÓÖ±²¥ or specific attention

5. Matters Arising: When there are ongoing matters from previous meetings that need to be addressed

1. Attendance Register: Detailed list of attendees with signatures (for physical meetings) or confirmation of attendance (for virtual meetings)

2. Supporting Documents: Any documents referenced during the meeting such as financial reports, presentations, or proposals

3. Proxy Forms: If any members attended by proxy, attach the relevant proxy forms

4. Virtual Meeting Details: For virtual meetings, include platform used, recording details if applicable, and confirmation of electronic participation