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A Confirmation Statement is a yearly filing that NZ companies must submit to the Companies Office to verify their business information is accurate and up-to-date. It confirms key details like your registered office address, director information, and shareholder records are correct on the public register.

Filing this statement helps maintain transparency and compliance under the Companies Act 1993. Directors need to submit it within 20 working days of their annual return date, and failing to do so can result in penalties or even company removal from the register. You can easily file it online through the Companies Office website.

Every NZ company needs to file a Confirmation Statement annually, triggered by their annual return date. Companies typically prepare this statement after reviewing their corporate records and before their filing deadline arrives. Directors often use this as a chance to double-check their company details are current on the public register.

The statement becomes especially important when your company has made changes during the year - like updating director details, moving offices, or changing shareholdings. It's also crucial when seeking business loans or entering contracts, as potential partners rely on your public register information being accurate and verified.

• The standard NZ Confirmation Statement covers basic company details like registered office, directors, and shareholdings
• Companies with multiple share classes need an expanded version detailing different share types and rights
• Simplified statements work for single-shareholder companies with minimal changes
• Complex corporate groups often file detailed statements showing parent-subsidiary relationships
• Listed companies require additional disclosures about substantial security holders and relevant interests

• Company Directors: Legally responsible for filing the Confirmation Statement and certifying its accuracy under the Companies Act
• Company Secretaries: Often handle the practical aspects of preparing and submitting the statement
• Shareholders: Rely on the statement to verify their shareholding details are correctly recorded
• Companies Office: Receives and processes the statements, maintaining the public register
• Business Partners: Use the public register information to verify company details for contracts and due diligence

• Company Details: Gather current registered office address, director information, and shareholder records
• Recent Changes: Note any updates to company information since your last filing
• Share Structure: Review share classes, total shares issued, and current shareholders list
• Online Access: Ensure you have valid RealMe login credentials for the Companies Office website
• Filing Window: Check your annual return date and calculate the 20-working-day deadline
• Document Review: Compare current register details against your company records before confirming

• Company Identity: Full legal name, incorporation number, and registered office address
• Director Details: Names, addresses, and dates of appointment for all current directors
• Share Information: Total shares issued, share classes, and shareholder details
• Declaration Statement: Formal confirmation that all information is true and correct
• Ultimate Holding Company: Details if your company has one, or confirmation that it doesn't
• Authorised Signature: Digital signature from a director or authorized person with date

The Confirmation Statement is often confused with a Certification Statement, but they serve distinct purposes in New Zealand's legal framework. While both involve formal declarations, their scope and application differ significantly.

• Timing and Frequency: Confirmation Statements must be filed annually with the Companies Office, while Certification Statements are issued as needed for specific purposes or transactions
• Legal Requirements: Confirmation Statements are mandatory for all registered companies under the Companies Act 1993, whereas Certification Statements are voluntary documents used to verify specific facts or circumstances
• Content Focus: Confirmation Statements verify company details on the public register, while Certification Statements typically certify specific information, qualifications, or compliance with particular standards
• Authority: Only directors can sign Confirmation Statements, but Certification Statements may be signed by various authorized individuals depending on the context