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Social Media Contract For Employees Template for New Zealand

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Key Requirements PROMPT example:

Social Media Contract For Employees

"I need a Social Media Contract For Employees for my retail business with 50 staff who interact with customers on social media, including specific guidelines for handling customer complaints and protecting our brand image on platforms like Instagram and TikTok, to be implemented by March 2025."

Document background
The Social Media Contract For Employees is designed for New Zealand organizations seeking to establish clear boundaries and expectations regarding employee social media use. This document has become increasingly essential as social media continues to blur the lines between professional and personal communication. It addresses key areas of concern including protection of confidential information, brand reputation, and appropriate online conduct, while ensuring compliance with New Zealand legislation including the Employment Relations Act 2000, Privacy Act 2020, and Harmful Digital Communications Act 2015. The contract is suitable for organizations of all sizes and should be implemented as part of the employee onboarding process or when updating company policies. It provides comprehensive coverage of both professional social media use on behalf of the company and personal use that might impact the employment relationship.
Suggested Sections

1. Parties: Identifies the employer and employee entering into the agreement

2. Background: Explains the context and purpose of the social media policy

3. Definitions: Defines key terms including 'social media', 'confidential information', 'professional use', 'personal use', and other relevant terminology

4. Scope and Application: Outlines who the policy applies to and what platforms/activities it covers

5. General Principles: States the overarching principles of professional social media use and conduct

6. Professional Use of Social Media: Details guidelines for using social media in a professional capacity or on behalf of the company

7. Personal Use of Social Media: Guidelines for personal social media use that may impact employment

8. Confidentiality and Privacy: Requirements for protecting company and client information on social media

9. Intellectual Property Rights: Clarifies ownership of content created or shared on social media

10. Prohibited Conduct: Specifies behaviors and content that are not permitted

11. Monitoring and Compliance: Explains how the company will monitor social media use and ensure compliance

12. Breach of Policy: Outlines consequences of violating the social media policy

13. Review and Updates: Process for reviewing and updating the policy

Optional Sections

1. Brand Voice Guidelines: Detailed guidelines for maintaining consistent brand voice on social media - relevant for employees who post on behalf of the company

2. Crisis Management Protocol: Procedures for handling social media during crisis situations - important for larger organizations or those in sensitive industries

3. Industry-Specific Requirements: Additional requirements based on specific industry regulations - necessary for regulated industries like financial services or healthcare

4. International Use Guidelines: Guidelines for cross-border social media use - relevant for companies operating internationally

5. Social Media Team Roles: Defines specific roles and responsibilities for employees managing company social media - needed for organizations with dedicated social media teams

6. Training Requirements: Specifies required social media training - relevant for organizations with extensive social media presence

Suggested Schedules

1. Schedule 1: Approved Social Media Platforms: List of social media platforms approved for professional use

2. Schedule 2: Social Media Response Guidelines: Guidelines for responding to various types of social media interactions

3. Schedule 3: Best Practice Examples: Examples of acceptable and unacceptable social media posts

4. Schedule 4: Approval Process Flowchart: Visual representation of content approval process

5. Appendix A: Social Media Incident Report Form: Template for reporting social media policy violations

6. Appendix B: Content Calendar Template: Template for planning and scheduling social media content

7. Appendix C: Emergency Contact List: List of key contacts for social media-related emergencies

Authors

Alex Denne

Head of Growth (Open Source Law) @ 红杏直播 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















































Clauses
































Relevant Industries

Technology

Retail

Professional Services

Financial Services

Healthcare

Education

Manufacturing

Hospitality

Media and Entertainment

Non-profit

Government

Telecommunications

Construction

Real Estate

Tourism

Relevant Teams

Human Resources

Marketing

Communications

Public Relations

Legal

Social Media

Customer Service

Sales

Executive Leadership

Brand Management

Digital Marketing

Training and Development

Employee Relations

Corporate Affairs

Information Technology

Relevant Roles

Chief Executive Officer

Human Resources Manager

Marketing Manager

Social Media Manager

Communications Director

Public Relations Officer

Customer Service Representative

Sales Representative

Brand Manager

Content Creator

Digital Marketing Specialist

Community Manager

Employee Relations Manager

Legal Counsel

Department Manager

Executive Assistant

Business Development Manager

Recruitment Specialist

Training Coordinator

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Social Media Contract For Employees

A New Zealand-compliant agreement governing employee social media use, establishing guidelines for both professional and personal social media conduct.

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