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Legal Templates
Vendor Intake Form

Vendor Intake Form Template for Singapore

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Vendor Intake Form

"Need a comprehensive Vendor Intake Form for our Singapore manufacturing facility that includes enhanced environmental compliance sections and detailed quality control requirements, as we're expanding our supplier base in Q2 2025 and need to ensure strict manufacturing standards."

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What is a Vendor Intake Form?

The Vendor Intake Form serves as a critical tool in Singapore's business environment for organizations to gather and verify essential information about potential vendors before engagement. This document is particularly important given Singapore's strict regulatory framework and emphasis on corporate governance. The form includes sections covering business legitimacy, financial stability, compliance status, and operational capabilities. It helps organizations meet their due diligence obligations under various Singapore laws, including the PDPA and anti-money laundering regulations. The Vendor Intake Form typically requires supporting documentation and helps establish a clear record of vendor credentials and capabilities.

What sections should be included in a Vendor Intake Form?

1. Basic Information: Company name, registration number, business address, contact details

2. Business Details: Nature of business, years in operation, business structure

3. Financial Information: Bank details, tax registration information, payment terms

4. Compliance Information: Licenses, certifications, regulatory compliance status

5. Contact Information: Key personnel details, emergency contacts, authorized signatories

What sections are optional to include in a Vendor Intake Form?

1. Insurance Details: Insurance coverage information, used when vendor provides high-risk services

2. Quality Certifications: Quality management systems, used for manufacturing or service providers

3. Environmental Compliance: Environmental certifications, used for vendors with environmental impact

4. Security Clearance: Security protocols and clearances, used for sensitive operations

What schedules should be included in a Vendor Intake Form?

1. Required Documents Checklist: List of mandatory documents to be submitted with the form

2. Declaration Form: Vendor's declaration of information accuracy and compliance

3. Terms and Conditions: Standard terms for vendor registration and engagement

4. Data Protection Notice: PDPA compliance statement and data handling protocols

Authors

Alex Denne

Head of Growth (Open Source Law) @ ֱ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Industries

Personal Data Protection Act (PDPA): Singapore's primary data protection legislation governing the collection, use, and disclosure of personal data. Requires consent for data collection, proper data storage and protection measures. Critical for handling vendor's personal and corporate information.

Companies Act: Covers requirements for business registration, verification, corporate identity verification, and beneficial ownership information collection in Singapore.

Goods and Services Tax Act: Governs GST registration status requirements, tax information collection, and GST reporting obligations for vendors operating in Singapore.

Electronic Transactions Act: Regulates the validity of electronic records and signatures, and establishes requirements for electronic form submissions in Singapore.

Prevention of Money Laundering and Terrorism Financing Regulations: Establishes Know Your Business (KYB) requirements, due diligence procedures for vendor verification, and risk assessment requirements for business relationships.

Employment Act: Relevant for vendors providing manpower services, including work pass requirements for foreign workers and workplace safety requirements.

Contract Law (Common Law): Governs terms and conditions, legal binding nature of forms, and representation and warranties in Singapore's common law system.

Industry-Specific Regulations: Various regulations depending on vendor's business nature, including specific licenses, permits requirements, and industry compliance standards.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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