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Framework Agreement
I need a framework agreement for procurement services with a 3-year term, including annual review clauses, a maximum spend cap of $500,000, and provisions for supplier performance evaluations every 6 months.
What is a Framework Agreement?
A Framework Agreement sets the ground rules for future contracts between parties, creating a structured way to do repeated business without negotiating everything from scratch each time. It's like establishing your own rulebook that governs multiple transactions - common in government purchasing, construction projects, and long-term supplier relationships.
These master agreements save time and money by pre-setting key terms like pricing, delivery requirements, and quality standards. While the base agreement might last several years, you can quickly create individual purchase orders or "call-off contracts" under its umbrella. Federal agencies often use them to streamline procurement under the Federal Acquisition Regulation (FAR).
When should you use a Framework Agreement?
Consider a Framework Agreement when your organization needs to make repeated purchases or transactions with the same vendor over time. This approach works especially well for government agencies buying supplies, construction firms managing subcontractors, or businesses establishing long-term supplier relationships where you expect multiple orders but can't predict exact quantities or timing.
The agreement becomes particularly valuable when you need to move quickly on individual purchases while maintaining consistent terms and pricing. It's ideal for situations requiring regular orders above $250,000 under federal procurement rules, or when coordinating multiple departments' purchasing needs through a single vendor relationship. This structure cuts negotiation time and ensures compliance across all transactions.
What are the different types of Framework Agreement?
- Collaboration Framework Agreement: Sets terms for joint projects between organizations, focusing on shared resources and intellectual property
- Contract Framework Agreement: Establishes general terms for ongoing commercial relationships, most common in B2B settings
- Cooperation Framework Agreement: Defines parameters for strategic alliances, often used in research or development partnerships
- Framework Purchase Agreement: Specifically designed for recurring purchases with preset pricing and delivery terms
- Partnership Framework Agreement: Outlines terms for formal business partnerships, including profit sharing and management rights
Who should typically use a Framework Agreement?
- Federal Agencies: Use Framework Agreements to streamline purchasing from approved vendors, especially under FAR guidelines
- Corporate Procurement Teams: Manage supplier relationships and standardize purchasing terms across divisions
- Legal Departments: Draft and review agreements, ensure compliance with state and federal regulations
- Suppliers and Vendors: Secure long-term business relationships while maintaining pricing flexibility
- Contract Managers: Oversee implementation, monitor performance, and coordinate individual orders under the agreement
- Department Heads: Authorize purchases within the agreement's scope and manage budget allocation
How do you write a Framework Agreement?
- Core Business Terms: Gather details on pricing structure, delivery requirements, quality standards, and order minimums/maximums
- Party Information: Collect legal names, addresses, signing authority, and tax IDs for all involved entities
- Duration Planning: Define initial term, renewal options, and termination conditions
- Performance Metrics: Establish clear KPIs, reporting requirements, and quality benchmarks
- Compliance Requirements: Check relevant industry regulations and state-specific contracting rules
- Document Generation: Use our platform to create a legally sound agreement that includes all required elements and minimizes drafting errors
- Internal Review: Have key stakeholders validate technical specifications and business terms
What should be included in a Framework Agreement?
- Party Details: Full legal names, addresses, and authorized signatories of all participating entities
- Scope Definition: Clear description of covered goods/services and permitted transaction types
- Term Structure: Duration, renewal options, and termination conditions
- Pricing Framework: Rate cards, volume discounts, and price adjustment mechanisms
- Performance Terms: Quality standards, delivery requirements, and KPI measurements
- Order Process: Procedures for placing and fulfilling individual orders under the agreement
- Dispute ReºìÐÓÖ±²¥: Governing law, jurisdiction, and conflict reºìÐÓÖ±²¥ procedures
- Liability Limits: Risk allocation, insurance requirements, and indemnification terms
- Confidentiality: Data protection and information sharing boundaries
What's the difference between a Framework Agreement and an Asset Purchase Agreement?
A Framework Agreement differs significantly from an Asset Purchase Agreement in both structure and purpose. While both are important business documents, they serve distinct functions in commercial relationships.
- Transaction Type: Framework Agreements establish ongoing terms for multiple future transactions, while Asset Purchase Agreements cover a single, specific transfer of assets
- Time Horizon: Framework Agreements typically span multiple years with repeated transactions, whereas Asset Purchase Agreements conclude once the asset transfer is complete
- Pricing Structure: Framework Agreements often include flexible pricing mechanisms and volume discounts, while Asset Purchase Agreements specify fixed prices for specific assets
- Implementation: Framework Agreements require additional purchase orders or call-off contracts, but Asset Purchase Agreements are self-contained and immediately executable
- Risk Management: Framework Agreements distribute risk across multiple transactions, while Asset Purchase Agreements focus on risks related to a single asset transfer
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