Subcontractor Invoice Form

Subcontractor Invoice Form Template for United States

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Key Requirements PROMPT example:

"I need a Subcontractor Invoice Form for my construction business that includes detailed breakdowns for both materials and labor hours, with specific sections for progress payments and lien waivers since we're working on a large commercial project starting January 2025."

Document background

The Subcontractor Invoice Form serves as a crucial documentation tool in the United States contracting industry. This document is essential when a subcontractor needs to bill a primary contractor for completed work, materials used, or services rendered. The form must comply with both federal and state-specific requirements, including tax regulations, labor laws, and industry-specific standards. A properly structured Subcontractor Invoice Form should include comprehensive project details, accurate cost calculations, and clear payment terms to ensure prompt payment and maintain clear audit trails.

Suggested Sections

1. Invoice Header: Contains company information, invoice number, date, and tax identification details

2. Client Information: Includes client's business name, billing address, and contact details

3. Services/Work Description: Detailed breakdown of work performed, including dates, hours, and specific tasks completed

4. Amount Due: Itemized costs, labor rates, subtotal, applicable taxes, and total amount due

5. Payment Terms: Specifies payment due date, accepted payment methods, and any late payment penalties

Optional Sections

1. Purchase Order Reference: Section for including client's purchase order numbers and related tracking information

2. Progress Payment Details: Breakdown of project completion stages and associated payment milestones

3. Materials Breakdown: Detailed itemization of materials used, including quantities and unit prices

Suggested Schedules

1. Time Sheets: Detailed record of hours worked with dates and activities performed

2. Material Receipts: Copies of receipts and documentation for materials purchased

3. Change Orders: Documentation of approved changes to original scope of work

4. Lien Waivers: Required waivers and releases for construction-related work

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��ֱ�� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Services

Project

Labor Hours
Material Costs

Completion Date

Supporting Documentation

Payment Schedule

Clauses

Relevant Industries

Construction
IT Services
Professional Services
Manufacturing

Relevant Teams

Finance
Procurement
Operations
Legal
Accounting

Relevant Roles

Project Manager
Accounts Payable Manager
Contract Administrator
Finance Director
Operations Manager

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Subcontractor Invoice Form Template for United States

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