The Email For Not Getting The Job template is essential for modern business operations in Indonesia, where professional and legally compliant communication during the recruitment process is crucial. This document is typically used after completing the candidate evaluation process and reaching a negative hiring decision. It should be used to professionally inform candidates about the outcome while maintaining compliance with Indonesian employment laws, particularly Law No. 13 of 2003 on Manpower and data protection regulations. The email serves multiple purposes: it provides closure to candidates, maintains professional relationships, protects the company's reputation, and ensures legal compliance in recruitment communications. The document is designed to be adaptable across various industries while incorporating Indonesian business etiquette and cultural considerations.
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Key Requirements PROMPT example:
Email For Not Getting The Job
"I need a formal Email For Not Getting The Job template in Bahasa Indonesia and English for our Jakarta-based tech startup, which needs to reject 50 software engineer candidates by March 2025 while keeping the option open to contact them for future positions."
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1. Greeting and Recipient Information: Professional salutation including the candidate's name and proper honorific
2. Appreciation Statement: Thank the candidate for their time and interest in the position
3. Decision Communication: Clear but tactful statement that the candidate was not selected
4. Brief Explanation: General, non-specific reason for the decision to maintain professionalism while avoiding legal risks
5. Positive Note: Recognition of the candidate's qualifications or strengths to maintain goodwill
6. Closing Statement: Professional conclusion with good wishes for their future endeavors
7. Signature Block: Sender's name, title, and company information
1. Future Opportunities: Include when the candidate showed promise and the company wants to maintain a relationship for future positions
2. Feedback Offer: Include when company policy allows sharing specific feedback and when the recruitment process was extensive
3. Alternative Position Suggestion: Include when there's another suitable open position within the company
4. Data Retention Notice: Include when the company wishes to keep the candidate's information for future opportunities, ensuring compliance with Indonesian data protection laws
5. Interview Feedback Request: Include when the company has a formal candidate experience program and seeks process improvement feedback
1. No schedules or appendices required: This type of document is typically self-contained and doesn't require additional attachments
Authors
Relevant legal definitions
Clauses
Relevant Industries
Technology
Banking and Finance
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Telecommunications
Energy
Mining
Agriculture
Transportation
Media and Entertainment
Relevant Teams
Human Resources
Recruitment
People Operations
Talent Acquisition
Personnel Management
Employee Relations
Workforce Management
Relevant Roles
Human Resources Manager
Recruitment Specialist
HR Director
Talent Acquisition Manager
HR Business Partner
Hiring Manager
Department Head
HR Coordinator
Recruitment Coordinator
HR Administrator
People Operations Manager
Chief Human Resources Officer
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