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Evaluation Form Template for Belgium

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Key Requirements PROMPT example:

Evaluation Form

I need an evaluation form to assess employee performance, focusing on key competencies, goal achievement, and areas for improvement, with sections for both self-assessment and manager feedback. The form should be easy to use, with a rating scale and space for additional comments.

What is an Evaluation Form?

An Evaluation Form helps organizations track and measure employee performance, skills, and professional development in line with Belgian labour law requirements. These structured documents capture both quantitative ratings and qualitative feedback about how well someone meets their job responsibilities and company standards.

In Belgian workplaces, these forms play a crucial role in annual reviews, probation periods, and career advancement decisions. They must align with the Collective Labour Agreement guidelines and protect employee rights while documenting performance fairly. Good evaluation forms include specific competencies, clear rating scales, and space for both manager and employee comments to ensure transparent, two-way feedback.

When should you use an Evaluation Form?

Use Evaluation Forms during key moments in the employee lifecycle that require formal performance documentation under Belgian employment law. These include annual reviews, end-of-probation assessments, promotion considerations, and when addressing significant performance issues or achievements.

Belgian employers must complete these forms before making major employment decisions like contract renewals, salary adjustments, or terminations. Regular evaluations (typically quarterly or annually) help maintain compliance with workplace regulations while creating a clear record of employee development. They're especially important during restructuring, when documenting performance-based decisions, or when implementing improvement plans required by Belgian social law.

What are the different types of Evaluation Form?

  • Appraisal Form: Comprehensive annual performance review template focusing on overall job performance, goal achievement, and career development planning
  • Staff Evaluation Form: Structured assessment tool for regular employee evaluations, measuring specific competencies and skills against role requirements
  • Employee Review Form: Detailed performance documentation template suitable for quarterly reviews and promotion considerations
  • Employee Self Evaluation Form: Employee-completed assessment encouraging self-reflection and dialogue about performance and goals
  • Event Feedback Form: Specialized evaluation template for gathering participant feedback after training sessions or company events

Who should typically use an Evaluation Form?

  • HR Managers: Create and customize Evaluation Forms to match company policies and Belgian labor requirements, ensuring fair assessment criteria
  • Department Supervisors: Complete evaluations for their direct reports, provide specific feedback, and document performance metrics
  • Employees: Review and sign their evaluations, provide self-assessments, and participate in performance discussions
  • Works Council Representatives: Review evaluation processes to ensure compliance with collective agreements and worker protection laws
  • Legal Department: Verify forms meet Belgian employment regulations and maintain proper documentation for potential disputes
  • Senior Management: Use evaluation data for strategic decisions about promotions, compensation, and organizational development

How do you write an Evaluation Form?

  • Job Description Review: Gather current role requirements, key responsibilities, and performance metrics specific to the position
  • Company Standards: Compile core competencies, values, and behavioral expectations from your Belgian workplace policies
  • Previous Evaluations: Review past performance records and development plans to ensure continuity in assessment
  • Rating System: Define clear evaluation criteria and scoring scales that align with Belgian employment standards
  • Legal Compliance: Check current collective agreements and workplace regulations affecting performance evaluations
  • Timeline Planning: Set evaluation periods and deadlines that match your company's review cycle
  • Documentation Method: Decide how to securely store and access completed evaluations per Belgian privacy laws

What should be included in an Evaluation Form?

  • Employee Information: Full name, position, department, and employment status as required by Belgian labor law
  • Performance Criteria: Clear, measurable objectives aligned with job description and company standards
  • Rating Scale: Defined evaluation metrics with explanations in both French and Dutch where legally required
  • Development Goals: Specific professional growth objectives and timeline for achievement
  • Employee Rights Statement: Information about appeal procedures and access to evaluation records
  • GDPR Compliance Notice: Details on data processing, retention, and employee privacy rights
  • Signature Fields: Spaces for employee, evaluator, and HR representative signatures with dates
  • Review Schedule: Clearly stated evaluation period and next review date

What's the difference between an Evaluation Form and an Employment Form?

While both serve important HR functions, an Evaluation Form differs significantly from a Employment Form. Understanding these differences helps ensure compliance with Belgian labor laws and proper documentation of employee-related matters.

  • Purpose and Timing: Evaluation Forms track ongoing performance and development throughout employment, while Employment Forms establish initial terms and conditions at hiring
  • Legal Status: Employment Forms create binding contractual obligations, whereas Evaluation Forms serve as performance documentation tools
  • Content Focus: Evaluation Forms detail performance metrics, goals, and feedback, while Employment Forms outline job duties, compensation, and working conditions
  • Usage Frequency: Employment Forms are typically completed once at hiring, with occasional updates for role changes. Evaluation Forms are used regularly (quarterly or annually) throughout employment
  • Data Protection: Both require GDPR compliance, but Evaluation Forms need additional safeguards for handling performance-related personal data

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