The Event Feedback Form serves as a crucial tool for gathering participant feedback while ensuring compliance with Belgian legal requirements and EU data protection regulations. This document is typically used following events, conferences, workshops, or training sessions to collect structured feedback from attendees. The form includes sections for quantitative ratings and qualitative comments, while incorporating necessary GDPR-compliant data protection notices and consent mechanisms. It is designed to be adaptable for both digital and physical format, taking into account Belgian language requirements for different regions. The document helps organizations improve their events while maintaining legal compliance and proper data handling procedures.
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1. Form Header: Event name, date, and unique identifier
2. Respondent Information: Basic contact details of the person providing feedback (with clear optional/mandatory markers)
3. Data Protection Notice: GDPR-compliant statement about how the collected data will be used and stored
4. Event Details Confirmation: Basic event information for verification (date attended, session/track if applicable)
5. Overall Satisfaction Rating: Numerical or scale-based rating of the overall event experience
6. Specific Aspect Ratings: Structured ratings for key aspects like venue, content, speakers, organization
7. Open Comments: Space for detailed feedback and suggestions
8. Future Improvements: Specific questions about potential improvements and preferences for future events
9. Consent Section: Permissions for data usage and follow-up contact
1. Speaker/Presenter Evaluation: Detailed feedback about specific speakers or presenters, used for events with multiple presenters
2. Technical Requirements Review: Feedback on technical aspects, relevant for virtual or hybrid events
3. Catering/Refreshments Feedback: Specific feedback about food and beverages, used when catering was provided
4. Networking Opportunities Assessment: Evaluation of networking sessions, relevant for business or professional events
5. Workshop-Specific Feedback: Detailed feedback about specific workshops or breakout sessions, used for events with multiple sessions
6. Marketing Channel Information: Questions about how attendees heard about the event, useful for marketing purposes
1. Rating Scale Guide: Detailed explanation of the rating scales used in the form
2. Event Program Summary: Brief overview of the event schedule to help respondents recall specific elements
3. Privacy Policy: Detailed privacy policy and data protection information
4. Terms and Conditions: Terms governing the feedback collection and usage
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