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End Of Service Letter
1. Company Header and Date: Official company letterhead with company details and date of issuance
2. Employee Information: Full name, employee ID, and position of the employee
3. Confirmation of Employment Period: Start and end dates of employment, including last working day
4. Position and Department Details: Final job title and department of employment
5. Reason for Termination: Brief statement of how the employment ended (resignation, mutual agreement, or dismissal)
6. Final Settlement Information: Overview of final salary payment date and included components
7. Outstanding Holiday Pay: Statement of remaining holiday entitlement and corresponding payment
8. Company Property: Confirmation of return of company property and outstanding items
9. Signature Block: Space for authorized signatory and company stamp
1. Performance and Conduct Statement: Optional positive statement about employee's performance and conduct, typically included when the employee requests a reference
2. Non-Compete/Non-Solicitation Reminder: Include only if the employee was subject to post-employment restrictions
3. Pension Information: Details about pension arrangements and transfer options, if applicable
4. Outstanding Benefits: Information about continuing benefits or benefit conversions, if applicable
5. Professional Development: List of major training programs or certifications completed during employment, if requested
6. Project Handover Status: Brief statement about completion of handover duties, if relevant to the position
1. Final Payment Calculation: Detailed breakdown of final salary, including any prorated bonuses, commissions, or other payments
2. Holiday Pay Calculation: Detailed calculation of outstanding holiday pay and holiday allowance
3. Company Property Checklist: Itemized list of returned company property
4. Benefit Entitlements Summary: Detailed overview of any continuing benefits or benefit conversions
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