Freelance Bill

Freelance Bill Template for Denmark

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Document background

A Freelance Bill is an essential document used in the Danish business environment when independent contractors or freelancers need to bill their clients for services rendered. This document must comply with Danish invoice requirements, including specific elements such as CVR numbers, VAT details (for those registered), and standard payment terms. The Freelance Bill serves as both a payment request and a legal document for tax and accounting purposes, requiring careful attention to Danish regulatory requirements regarding invoice information, payment terms, and record-keeping. It's particularly important as it forms part of both the freelancer's and client's official business documentation and must align with Danish bookkeeping and tax regulations.

Suggested Sections

1. Invoice Header: Company/freelancer details including name, address, CVR number, and contact information

2. Client Information: Full client details including business name, address, and any reference numbers

3. Invoice Details: Invoice number, date, payment due date, and any purchase order references

4. Service Description: Detailed breakdown of services provided, including dates, hours, or units as applicable

5. Payment Information: Total amount, bank details, payment terms, and accepted payment methods

6. Legal Requirements: Mandatory Danish invoice elements including VAT number if applicable, payment terms reference

Optional Sections

1. VAT Breakdown: Required if the freelancer is VAT registered (over DKK 50,000 annual turnover)

2. Discount Information: If any discounts or special rates have been applied

3. Project Reference: When the work relates to a specific project or contract

4. Time Sheet Reference: When billing is based on approved time sheets

5. Currency Information: When billing in currency other than DKK, including exchange rate if applicable

Suggested Schedules

1. Time Sheet: Detailed breakdown of hours worked with dates and activities

2. Expense Receipt Schedule: Itemized list and copies of reimbursable expenses

3. Service Delivery Report: Detailed report of deliverables or milestones achieved

4. Rate Card: Breakdown of different service rates if multiple rates apply

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