Late Payment Invoice

Late Payment Invoice Template for Denmark

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Document background

The Late Payment Invoice is a critical business document used when a customer has failed to pay an invoice by its due date. This document type is specifically designed to comply with Danish legal requirements and combines standard invoicing elements with late payment specific components. It is used to formally notify the debtor of their payment obligation, including the original amount owed plus statutory interest calculated according to the Danish Interest Act. The document must include specific elements required by Danish law, such as the creditor's CVR number, clear interest calculations, and payment instructions. This document type is particularly important in Danish business operations as it forms the basis for any subsequent legal action to recover the debt and ensures compliance with both Danish and EU regulations regarding late payments in commercial transactions.

Suggested Sections

1. Invoice Header: Contains invoice number, date, reference to original invoice, and 'LATE PAYMENT NOTICE' clearly marked

2. Creditor Details: Full legal name, address, CVR number (Danish business registration), bank details, and contact information

3. Debtor Details: Full legal name, address, and any relevant reference numbers of the debtor

4. Original Invoice Information: Reference to original invoice number, date, and original due date

5. Outstanding Amount Details: Clear breakdown of original invoice amount, any partial payments made, and remaining principal amount

6. Late Payment Interest Calculation: Detailed calculation of interest according to Danish Interest Act, showing rate applied, period, and total interest amount

7. Total Amount Due: Clear statement of total amount due including principal and interest

8. Payment Instructions: Bank account details, payment reference numbers, and deadline for payment

9. Legal Notice: Statement about legal basis for interest charge and potential further actions if payment is not received

Optional Sections

1. Collection Fees: Include when additional collection fees are being charged in accordance with the Danish Debt Collection Act

2. Payment Plan Option: Include when offering the debtor an option to set up a payment plan

3. Previous Communications: Include when referencing previous payment reminders or communications

4. VAT Calculation: Include when VAT applies to the late payment interest or collection fees

5. Dispute Re��ֱ��: Include when providing information about how to dispute the invoice or interest calculation

Suggested Schedules

1. Interest Calculation Schedule: Detailed breakdown of interest calculation showing daily/monthly accrual

2. Payment History Schedule: Chronological list of all payments received and remaining balance at each stage

3. Copy of Original Invoice: Attachment of the original invoice for reference

4. Previous Reminders Log: List of all previous payment reminders and communications sent

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