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Back To Work Letter Template for England and Wales

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Key Requirements PROMPT example:

Back To Work Letter Template

I need a Back to Work Letter Template for an employee returning from long-term sick leave on March 15, 2025, with a phased return plan over 6 weeks and specific accommodations for reduced mobility.

Document background
The Back to Work Letter Template is an essential document in English and Welsh employment practice, designed to manage and document an employee's return to work following an extended absence. It helps ensure compliance with employment legislation while providing clear communication between employer and employee about return arrangements. The template typically includes details about return dates, any phased return plans, workplace adjustments, and support measures. It's particularly important for maintaining proper documentation and ensuring both parties understand and agree to the return-to-work arrangements.
Suggested Sections

1. Opening Details: Employee name, position, return date, and company letterhead information

2. Welcome Back Statement: Positive message welcoming employee back to work and acknowledging their return

3. Return Arrangements: Specific details about return date, working hours, location, and any immediate arrangements

4. Health and Safety Measures: Overview of workplace safety measures and any specific adjustments in place

5. Support Available: Information about available support mechanisms, key contacts, and resources

Optional Sections

1. Phased Return Details: Specific arrangements for gradual return to work including modified duties or hours

2. Medical Requirements: Details of ongoing medical considerations, adjustments, or occupational health involvement

3. Performance Updates: Information about workplace changes, team updates, or project status during absence

Suggested Schedules

1. Return to Work Plan: Detailed schedule outlining the phased return process including timeline and progression

2. Risk Assessment: Workplace risk assessment document detailing any identified risks and mitigation measures

3. Medical Guidance: Documentation of medical recommendations, restrictions, or occupational health advice

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºìÐÓÖ±²¥ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions














Clauses












Industries

Employment Rights Act 1996: Primary legislation covering basic employment rights, terms and conditions of employment, and protection against unfair treatment in the workplace

Equality Act 2010: Legislation ensuring protection against discrimination, requirement for reasonable adjustments for disabled employees, and fair treatment during return to work processes

Health and Safety at Work Act 1974: Fundamental legislation covering employer's duty of care, safe working environment requirements, and risk assessment obligations

Management of Health and Safety at Work Regulations 1999: Detailed regulations regarding risk assessment requirements and special considerations for vulnerable workers returning to work

The Working Time Regulations 1998: Legislation governing working hours, rest breaks, and annual leave entitlements that must be considered in return to work arrangements

General Data Protection Regulation (GDPR) and Data Protection Act 2018: Laws governing the handling of personal and medical information, and privacy considerations in employee documentation

Access to Medical Reports Act 1988: Legislation controlling access to medical reports, including requirements for employee consent and rights regarding medical information

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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