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Contract Staff Employment Letter Template for Malaysia

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Key Requirements PROMPT example:

Contract Staff Employment Letter

"I need a Contract Staff Employment Letter for a senior software developer position in our tech company, starting March 1, 2025, for a 12-month contract with potential extension, including remote work provisions and specific IP clauses for software development."

Document background
The Contract Staff Employment Letter is essential for organizations in Malaysia that engage employees on a fixed-term basis. This document serves as the primary agreement governing the employment relationship between the company and contract staff, ensuring compliance with Malaysian employment laws including the Employment Act 1955, Industrial Relations Act 1967, and other relevant legislation. It is commonly used for project-based roles, temporary assignments, or specific-duration employment arrangements. The letter should clearly outline all terms and conditions of employment, including duration, responsibilities, compensation, benefits, and termination provisions, while incorporating necessary statutory requirements and protections for both parties.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number and addressee details

2. Offer and Position: Clear statement of the employment offer and position title

3. Employment Period: Contract duration, start date, and end date

4. Duties and Responsibilities: Brief overview of main job duties and reporting relationship

5. Remuneration: Base salary, payment schedule, and any fixed allowances

6. Working Hours: Standard working hours, days, and location

7. Leave Entitlement: Annual leave, sick leave, and other statutory leave entitlements

8. Statutory Contributions: EPF, SOCSO, and EIS contributions

9. Termination: Notice period and termination provisions

10. Confidentiality: Basic confidentiality obligations

11. Acceptance: Signature blocks and acceptance declaration

Optional Sections

1. Probation Period: Include when there is a probationary period at the start of employment

2. Performance Bonus: Include when offering variable compensation or bonus schemes

3. Medical Benefits: Include when offering additional medical coverage beyond statutory requirements

4. Non-Competition: Include for senior positions or roles with access to sensitive information

5. Relocation: Include when offering relocation assistance or requiring regular travel

6. Training Requirements: Include when specific training or certifications are required

7. Flexible Working Arrangements: Include when offering remote work or flexible hours options

Suggested Schedules

1. Job Description: Detailed description of roles, responsibilities, and key performance indicators

2. Benefits Schedule: Detailed breakdown of all benefits and allowances

3. Company Policies: Key workplace policies and procedures applicable to contract staff

4. Performance Evaluation Criteria: Specific metrics and evaluation framework if applicable

5. Code of Conduct: Company's code of conduct and ethical guidelines

Authors

Alex Denne

Head of Growth (Open Source Law) @ 红杏直播 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




























Clauses

























Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Education

Construction

Retail

Professional Services

Telecommunications

Energy

Hospitality

Media and Entertainment

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Marketing

Sales

Research and Development

Administration

Project Management Office

Quality Assurance

Customer Service

Relevant Roles

Project Manager

Software Developer

Business Analyst

Research Assistant

Marketing Specialist

Financial Analyst

Technical Consultant

Administrative Assistant

Content Writer

Data Analyst

HR Coordinator

Sales Representative

Operations Manager

IT Support Specialist

Quality Assurance Engineer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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