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Declaration Of Confidentiality Form Template for New Zealand

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Declaration Of Confidentiality Form

"I need a Declaration of Confidentiality Form for a software development contractor who will be accessing our company's source code and client data starting March 2025; the agreement should include strict data handling protocols and immediate return of all materials upon project completion."

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What is a Declaration Of Confidentiality Form?

The Declaration of Confidentiality Form serves as a crucial legal instrument in New Zealand business operations, designed to protect proprietary and sensitive information from unauthorized disclosure or misuse. This document is commonly used when employees, contractors, or business partners need access to confidential information to perform their duties or evaluate business opportunities. It ensures compliance with New Zealand privacy laws and commercial regulations while establishing clear guidelines for handling sensitive information. The declaration typically includes definitions of confidential information, specific obligations of the receiving party, permitted uses, security measures, and consequences of breach. It's particularly important in situations involving intellectual property, trade secrets, customer data, or proprietary business information.

What sections should be included in a Declaration Of Confidentiality Form?

1. Parties: Identifies the disclosing party and receiving party, including full legal names and contact details

2. Background: Explains the context and purpose for the confidentiality declaration

3. Definitions: Defines key terms including 'Confidential Information', 'Permitted Purpose', and other relevant terms

4. Scope of Confidential Information: Clearly outlines what information is considered confidential under the agreement

5. Confidentiality Obligations: Details the specific obligations of the receiving party regarding the confidential information

6. Permitted Uses and Disclosures: Specifies how and when the confidential information may be used or disclosed

7. Security Measures: Outlines the required security measures for protecting confidential information

8. Duration of Obligations: Specifies how long the confidentiality obligations remain in effect

9. Breach and Remedies: Describes what constitutes a breach and the consequences/remedies available

10. Governing Law: Specifies that New Zealand law governs the declaration

11. Execution: Signature blocks and execution details

What sections are optional to include in a Declaration Of Confidentiality Form?

1. Return or Destruction of Information: Used when there needs to be specific provisions about returning or destroying confidential information after the agreement ends or upon request

2. Intellectual Property Rights: Include when the confidential information includes IP that needs specific protection or acknowledgment

3. Survival of Obligations: Added when certain obligations need to explicitly survive the termination of the agreement

4. Exception for Legal Requirements: Include when there's a need to address disclosure required by law or regulatory authorities

5. Non-Competition Clause: Used in cases where the receiving party should be restricted from competing activities

6. Assignment and Succession: Include when there's a need to address transfer of rights or obligations

7. Prior Agreements: Added when this declaration needs to supersede or relate to previous confidentiality agreements

What schedules should be included in a Declaration Of Confidentiality Form?

1. Schedule 1 - Specified Confidential Information: Detailed list or categories of specific confidential information covered by the declaration

2. Schedule 2 - Authorized Personnel: List of individuals authorized to access or handle the confidential information

3. Schedule 3 - Security Protocols: Detailed security measures and protocols for handling confidential information

4. Appendix A - Acknowledgment Form: Form for additional parties or authorized personnel to acknowledge and agree to confidentiality obligations

Authors

Alex Denne

Head of Growth (Open Source Law) @ ֱ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant Industries

Technology

Healthcare

Financial Services

Professional Services

Manufacturing

Research and Development

Education

Government

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Telecommunications

Biotechnology

Retail

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Non-profit

Relevant Teams

Human Resources

Legal

Information Technology

Research and Development

Executive Leadership

Finance

Operations

Sales

Marketing

Product Development

Customer Service

Administration

Quality Assurance

Business Development

Strategy

Relevant Roles

Chief Executive Officer

Human Resources Manager

Legal Counsel

Project Manager

Research Scientist

Software Developer

Financial Analyst

Business Development Manager

Consultant

Product Manager

Operations Director

Board Member

Department Head

Executive Assistant

Sales Representative

IT Administrator

Research Assistant

Marketing Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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