The Supplier Audit SOP is a critical document for organizations operating in Singapore that need to maintain quality control and regulatory compliance across their supply chain. This document provides comprehensive guidelines for planning, conducting, and documenting supplier audits, ensuring consistency and compliance with Singapore's regulatory requirements. The SOP includes detailed procedures for risk assessment, audit execution, documentation, and follow-up actions, helping organizations maintain proper oversight of their suppliers while meeting local and international standards.
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1. Purpose: Defines the objective and scope of the supplier audit procedure
2. Scope: Specifies which suppliers and operations are covered by this SOP
3. References: Lists all relevant legislation, standards and internal policies
4. Definitions: Defines key terms used throughout the SOP
5. Responsibilities: Defines roles and responsibilities of audit team and stakeholders
6. Audit Process: Step-by-step procedure for conducting supplier audits
7. Documentation Requirements: Required documents and records for the audit process
8. Reporting Requirements: Guidelines for documenting and communicating audit findings
9. Follow-up Procedures: Process for monitoring and verifying corrective actions
1. Industry-Specific Requirements: Additional requirements based on specific industry regulations (for regulated industries like food, healthcare)
2. Remote Audit Procedures: Procedures for conducting remote audits when physical audits are not possible or for global suppliers
3. Supplier Risk Assessment: Methodology for assessing supplier risk levels when implementing risk-based audit approaches
4. Emergency Procedures: Special procedures for conducting audits during emergencies or unusual circumstances
1. Appendix A - Audit Checklist Template: Standardized checklist for conducting supplier audits
2. Appendix B - Audit Report Template: Standard format for documenting audit findings
3. Appendix C - Corrective Action Request Form: Template for documenting and tracking required improvements
4. Appendix D - Risk Assessment Matrix: Tool for evaluating supplier risk levels
5. Appendix E - Reference Documents: List of applicable standards and regulations
6. Appendix F - Audit Schedule Template: Template for planning and scheduling supplier audits
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