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Special Event Agreement

Special Event Agreement Template for New Zealand

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Key Requirements PROMPT example:

Special Event Agreement

"I need a Special Event Agreement for a three-day music festival to be held at Wellington Regional Stadium in March 2025, including provisions for multiple food vendors, alcohol service, and overnight security arrangements."

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Document background
The Special Event Agreement serves as a crucial legal framework for organizing and managing events in New Zealand, ensuring compliance with local regulations and industry standards. This document is essential when planning any significant event, from corporate functions to public celebrations, and should be used whenever multiple parties are involved in event organization and execution. It comprehensively addresses venue arrangements, service provider responsibilities, risk management, and compliance with New Zealand legislation such as the Health and Safety at Work Act 2015 and the Fair Trading Act 1986. The agreement is structured to protect all parties' interests while ensuring smooth event execution and regulatory compliance.
Suggested Sections

1. Parties: Identifies and provides full details of all parties to the agreement, including the event organizer and venue owner/operator

2. Background: Sets out the context of the agreement and brief description of the event

3. Definitions: Defines key terms used throughout the agreement

4. Event Details: Specifies the nature, date, time, and location of the event

5. Venue Access and Use: Details regarding venue access times, permitted areas, and usage restrictions

6. Financial Terms: Outlines all financial obligations, including fees, deposits, and payment schedules

7. Insurance and Liability: Specifies required insurance coverage and allocation of liability between parties

8. Health and Safety: Details health and safety obligations and requirements for the event

9. Cancellation and Postponement: Procedures and consequences for event cancellation or postponement

10. Force Majeure: Provisions for unforeseen circumstances beyond parties' control

11. Termination: Conditions and process for terminating the agreement

12. General Provisions: Standard contractual provisions including governing law, notices, and dispute re红杏直播

Optional Sections

1. Alcohol Service: Required when alcohol will be served at the event, detailing licensing requirements and responsibilities

2. Food and Beverage: Required when catering is part of the event, including food safety requirements

3. Security Services: Required for events with specific security needs or large attendance

4. Entertainment and Performers: Required when the event includes performances, detailing performer requirements and obligations

5. Sponsorship and Marketing: Required when the event involves sponsors or specific marketing arrangements

6. Ticketing and Attendance: Required for ticketed events, detailing ticket sales and attendance management

7. Intellectual Property: Required when the event involves use of trademarks, copyrighted material, or content creation

8. Parking and Transportation: Required when specific parking or transportation arrangements are needed

9. Technical Requirements: Required when the event has specific technical needs (sound, lighting, etc.)

10. Waste Management: Required for events generating significant waste or with specific environmental requirements

Suggested Schedules

1. Schedule 1 - Event Layout Plan: Detailed floor plans and venue layout arrangements

2. Schedule 2 - Equipment List: Comprehensive list of equipment to be provided by each party

3. Schedule 3 - Timeline and Run Sheet: Detailed event schedule including setup and breakdown times

4. Schedule 4 - Price Schedule: Detailed breakdown of all costs and charges

5. Schedule 5 - Insurance Requirements: Specific insurance requirements and coverage details

6. Schedule 6 - Health and Safety Plan: Detailed health and safety procedures and risk management plans

7. Schedule 7 - Technical Specifications: Detailed technical requirements and specifications

8. Appendix A - Required Permits and Licenses: Copies of all required permits and licenses

9. Appendix B - Contractor Details: Contact details and responsibilities of all contractors and suppliers

10. Appendix C - Emergency Procedures: Emergency response procedures and contact information

Authors

Alex Denne

Head of Growth (Open Source Law) @ 红杏直播 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions











































Clauses









































Relevant Industries

Entertainment and Events

Hospitality

Sports and Recreation

Corporate Services

Tourism

Education

Non-profit and Charity

Retail

Food and Beverage

Arts and Culture

Professional Services

Government and Public Sector

Relevant Teams

Legal

Operations

Events

Procurement

Risk and Compliance

Commercial

Facilities Management

Business Development

Marketing

Health and Safety

Finance

Relevant Roles

Event Manager

Venue Manager

Operations Director

Compliance Officer

Risk Manager

Legal Counsel

Procurement Manager

Contract Administrator

Project Manager

Health and Safety Officer

Marketing Manager

Business Development Manager

Facilities Manager

Commercial Director

General Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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